Track every towel, toiletry, and cleaning supply across all your properties. Set par levels, sync your booking calendar, and get automated alerts before check-in — so you never scramble for essentials again.
Syncs with your existing calendar — Import bookings from Airbnb, Booking.com, VRBO, or any iCal-compatible platform
Purpose-built for Airbnb hosts, property managers, and short-term rental operators who need full visibility over their supplies.
Monitor every item across all your properties from a single dashboard. HostStocktracks stock levels in real time with configurable par levels, reorder points, and critical thresholds so you always know exactly what you have and where it is.
Items are organised into seven built-in categories — Toiletries, Linens, Cleaning Supplies, Kitchen Items, Amenities, Maintenance, and Other — making it easy to manage hundreds of items without losing track. Every stock change is recorded with a full transaction history (stock-in, stock-out, adjustments, and deliveries) so you have a complete audit trail at all times.
Set seasonal consumption multipliers to account for high and low seasons automatically, and let the system adjust your reorder alerts based on actual usage patterns rather than static guesses.
Never scramble for supplies before a guest check-in again. HostStock sends automated alerts across multiple channels — email, Telegram, browser push notifications, and your dashboard — whenever stock drops below your configured thresholds.
The system distinguishes between low-warning and critical alert levels, so you can prioritise your response. Pre-stay shortage warnings automatically check your upcoming bookings and alert you if any property will be under-stocked before the next guest arrives.
Budget alerts notify you at 75%, 90%, and when your monthly spending exceeds your per-property budget, helping you keep costs under control. Generate reorder lists with a single click and send them directly to your suppliers.
Create reusable cleaning templates for each property with tasks grouped by room. Your cleaning team opens their assignment on their phone, follows the checklist, and ticks off tasks as they go. Stock usage is tracked automatically — when a cleaner marks “Replace bath towels” as done, the system deducts the quantity from your inventory without any extra steps.
Each task can be linked to an inventory item with a default quantity. The cleaner can adjust the amount if needed — used 3 toilet rolls instead of 2? Just change the number and tap the checkbox. If they brought supplies to the property, they can add stock directly from the checklist too. Upload a photo as proof of completion for any task that needs it.
GPS-verified clock-in and clock-out confirms your team was actually on-site. You see a live progress bar for each active session, track completion rates, and get a complete history of every turnover — who cleaned what, when, and how much stock they used.
Give your suppliers a dedicated portal to confirm deliveries — no account creation required. HostStock generates a unique, token-based link for each supplier that grants them access to submit delivery confirmations, upload photos of delivered goods, and communicate directly with your team.
Link suppliers to multiple properties and track every submission with timestamps and delivery documentation. The portal is designed to be simple enough that any supplier can use it immediately — open the link, confirm what was delivered, snap a photo, and submit.
All supplier activity is logged in your dashboard with a complete submission history, so you can verify deliveries and resolve any discrepancies quickly and with evidence.
Get weekly AI-generated reports that analyse your inventory consumption patterns, identify risks, and provide actionable recommendations. Powered by Claude, these reports go beyond simple charts — they tell you what is happening, why it matters, and what you should do about it.
Each report covers consumption trends across your properties, highlights items at risk of running out, spots seasonal patterns you might have missed, and suggests optimal reorder quantities based on your actual usage data.
AI Reports is an optional add-on available at £4.99 per property per month, so you only pay for it if you find it valuable. No commitment — enable or disable it anytime from your settings.
Manage inventory across your entire portfolio from one dashboard. Each property has its own settings, timezone, budget, rooms, and inventory — but you get a single overview of everything. HostStock supports three rental modes: Whole Property, Per Room, and Mixed, so it adapts to however you operate.
Set per-property monthly budgets and track spending in real time. The system alerts you when budgets reach 75%, 90%, or are exceeded — per property, not just portfolio wide. Export detailed reports to Excel for owner reporting or accounting.
Import bookings from Airbnb, Booking.com, VRBO, or any platform that supports iCal feeds. HostStock automatically syncs your booking calendar so it knows when guests are arriving and can forecast inventory needs accordingly.
Every feature built to save you time, reduce costs, and keep your properties guest-ready.
Generate QR codes for properties, rooms, or individual items. Your team scans codes with any phone browser to quickly log usage or receive deliveries.
Verify your cleaning team is on-site with GPS-verified clock-in and clock-out. Track session duration and completion rates.
Invite team members with four access levels: Admin, Owner, Manager, and Cleaner. Control which properties each person can see and manage.
Import bookings from Airbnb, Booking.com, and VRBO via iCal feeds. Automatically forecast inventory needs based on upcoming check-ins.
Set monthly budgets per property and track spending in real time. Get automated alerts when you hit 75%, 90%, or exceed your budget.
Export your inventory, transactions, stock reports, and reorder lists to Excel. Download everything you need for accounting or owner reports.
Capture and store photos of supplier deliveries as proof of receipt. Photos are stored securely with configurable retention policies.
Generate token-based links to share inventory views with cleaners, owners, or suppliers without requiring them to create an account.
Every change is tracked with full audit history. See who modified stock levels, changed settings, or updated properties — and when.
Full data export and account deletion built in. Configurable photo retention periods ensure you stay compliant with data protection regulations.
Get real-time alerts directly in your browser, even when the dashboard is not open. Works on desktop and mobile browsers.
Create reusable inventory templates for different property types. Apply a template when onboarding a new property to save hours of setup.
Whether you manage three listings or thirty, HostStock adapts to how you work.
You manage 3-5 Airbnb properties and pride yourself on five-star reviews.HostStock tracks every item your guests need — from bathroom essentials to kitchen supplies. Sync your Airbnb calendar so the system knows when guests are arriving and alerts you if any property is running low. Set par levels once and let automated alerts handle the rest, so you never have a guest walk into an under-stocked property again.
You manage 10-50 properties for multiple owners and need visibility across your entire portfolio. HostStock gives you a single dashboard with per-property budgets, spending reports, and Excel exports your owners actually want to see. Assign team roles so cleaners see only their properties, managers handle reorders, and you keep full oversight with complete audit logs.
Your team handles turnovers across multiple properties every day. With HostStock, each property has a cleaning checklist your team follows on their phone. They clock in with GPS verification, scan QR codes to log items used, and upload photos as proof of completion. You see real-time progress without a single phone call.
Three simple steps to take control of your rental inventory.
Add your properties and import bookings from Airbnb, Booking.com, or any iCal calendar. Set up rooms, inventory items, and par levels.
Define minimum stock levels and reorder points for every item. Customise alert thresholds and notification channels per property.
Receive alerts via email, Telegram, or browser push when stock runs low. Generate reorder lists and track supplier deliveries.
Start free. Pay per property. Add features as you grow.
Bedroom overage: 6 extra bedrooms
8 bedrooms included per property (24 total). Common areas (kitchen, bathrooms, etc.) are free. You have 30 bedrooms, so 6 extra at £2.00/bedroom/month = £12.00/month.
No credit card required. Try HostStock free for 30 days.
Tips, insights, and best practices for rental inventory management.
I avoided the fire extinguisher question for fourteen months. Here's what UK regs actually require and what I now run across five properties — including why the fire blanket is the right first call.
2 September 2026
I switched from individual Baylis & Harding minis to pump dispensers refilled from bulk. The per-turnover saving is real and the waste dropped dramatically.
1 September 2026
I added 5cm memory foam toppers to three Airbnbs last October and tracked every comfort review for six months. The results were more complicated than I expected.
31 August 2026
Take control of your rental supplies with automated tracking, smart alerts, and real-time visibility across every property. Start your free trial today.
No credit card required. 30-day free trial.
